Monthly Archives: February 2013

I Wish I Knew Now What I Didn't Know Then

Seven Tips for Selecting a Document Imaging Solution

Have you ever needed a RESET button?  Do your air max 95 femme  golf buddies let you take an occasional mulligan (or two)?  Unfortunately, there are no “do-overs” in business, including that wrong solution you selected for that big important project.  You remember the one went way over budget, was delivered very late, was much too complicated for the users, fell far short of anticipated benefits or barely works today but will be too expensive to repair.  Good times indeed!

Could you have done some things differently? Perhaps you spent too much time with vendors trying to understand product features and not enough time with users trying to understand requirements.  Perhaps you took a few too many shortcuts with the initial budget and ignored (or didn’t fully grasp) the true costs of the solution.  Perhaps you moved forward without a clearly defined project scope hoping things would work out for the best.

The concept of going paperless sounds simple (and it can be) which can lead to oversights and mistakes.  As consumers, we can Google anything we need from any device we use anytime we want causing us to be somewhat complacent when it comes to new air max 95 femme technology.  However, taking solutions such as document imaging across an entire enterprise involves many underlying factors that need to be considered.

Over the next few weeks, we will offer seven tips to help you make the best possible decision when selecting a document image solution whether you are just starting to look, are in the process of evaluating vendors or trying to undo what has already been done!  They are easy enough to follow and cost nothing to implement!

Tip 1: Planning is just as important as the technology you select!

If you don’t know where you are going, there’s a good chance you probably won’t get there!  There are no perfect document imaging solutions and every installation is tailored to specific user preferences.  More often than not, there is too much emphasis on product features and not enough focus on how to solve the users' business problem.

While understanding product capabilities is important, the first step before you go shopping should be to gather user requirements and prioritize the needs versus wants.  Document imaging solutions do not lack functionality and it is easy to be seduced by the air max 95 femme many dazzling features you will be shown.  The key questions are “will these capabilities ever get implemented” and “at what cost”?

You don’t have to be a Certified Document Image Architect to gather basic information about how users conduct their business and how going paperless can overcome their challenges.

Here are some sample questions to get organized and start framing the scope of the project:

Who are the key users and departments?
What business application software do they use?
What type of documents do they handle?
Where do these documents originate?
Who needs access to these documents?
How long (and where) are records stored?
What happens when files are missing?
What bottlenecks and problems need to be addressed?
Are there any work measures, counts and standards?
Are there any technology considerations and preferences?
Are there any systems in place that will require conversion?

Next Week.... Tip 2: Start with the User’s Perspective.

Do you have a Paper Hoarding Problem?

Are there stacks of yeezy boost adidas  paper documents on employee desks?  Are there file cabinets and file rooms in your offices?  Are you still printing and distributing reports and listings?  Did you know that paper usage is increasing by 42% each year? What does that increased paper usage cost you?

According to an AIIM study, it is estimated that 68% of the information we store is duplicated or junk information. Where do you store all those paper documents and reports?  What does that junk information cost you each year?

If you are saving paper documents and reports because you are afraid to get rid of them, then maybe your organization has a “paper hoarding” problem.

RVI can help you get control of your company's "paper hoarding" problem.  RVI offers affordable solutions with features that allow you to eliminate paper from many of your yeezy boost adidas business processes.  RVI can reduce the employee paper usage by:

√  Scanning paper documents into an RVI digital filing solution.
√   Importing PC files or electronic documents and reports into the digital filing solution.
√   Capturing printed reports (invoices, statements, etc.) so you do not have to distribute
paper copies of the reports.
√   Viewing the stored documents and reports in the office or over the web... 24/7.... from
any place at any time.
√   Routing documents in an automated workflow process so that tasks can be reviewed,
approved and completed the same day.
√   Destroying documents at the end of their useful life with record retention features
provided by the RVI solution.
√   Securing and controlling documents with RVI’s five levels of security to protect access
to the documents and  control what your employees can do with the document.
√   Accessing documents and reports 24/7 using mobile devices like smartphones and
tablets.  View the RVI files remotely from anywhere.
√   Eliminating printing documents, coping redundant documents, labor costs for manual
filing and all the costs for printing and distributing documents and reports.

All of these benefits can be yours with the yeezy boost adidas RVI solution.  RVI provides unlimited user licenses at a very affordable cost.  All of your employees, partner and customers can have access to the documents 24/7 when they need the information.

Solve your paper dependency problem and eliminate the costs associated with processing, retrieving, distributing and storing your paper documents/reports.

Get control of the paper in your offices this year!