Tag Archives: RVI Cloud

The RVI Cloud Solution is Coming Soon

The RVI Cloud Solution provides a stable and reliable operating environment for your business data with reduced IT operating costs and rapid ROI with reduced monthly billing based on your company’s data storage size.

  • Browser based
  • Unlimited users, no user fees
  • No scanning station license fees
  • Includes workflow, internet support and report capture
  • Supports signature capture using the iPad, iPhone or iPod Touch
  • Monthly fee includes support from RVI
  • Support for multiple imaging system applications…AR, AR, HR, Legal etc. at no additional charge
  • Priced according to data stored

All of your documents from all of your applications are available 24/7 from a secure server. Your data is safe, secure and available through the web application or via mobile device

For more information, call 318-445-4579 or email rvoffice@realvisionsoftware.com.

 

Helping You Find a Needle in a Haystack


Problem:
We’ve been scanning documents for years now but it is often a headache trying to locate the exact documents we are after.

We’ve taken advantage of technology price breaks and have purchased PC attached scanners. Multi-function Devices (MFDs) to replace our copiers or network attached scanners. That makes it very simple to digitize most of our documents.

While searching through electronic files is definitely much easier than digging through paper files, there must be a better way to get organized.

Can an imaging system help our situation?

Solution:

Short answer – yes!

Long answer – capturing documents is really a two-step process. First you SCAN the documents, then you INDEX them. Scanners (and MFDs) solve half the equation, but an imaging system (like RVI) will also address step #2. Once your documents are BOTH scanned AND indexed, your search capabilities are greatly improved.

RVI offers three techniques to improve the “findability” of your documents:

  1. RVI enables you to set up as many as sixty-five imaging systems, (AP/AR, HR, etc.) each of which can have up to ninety-nine Key Index Fields (Vendor Number, Customer Number, Date, etc.) which can be used to search for individual documents.
  2. RVI supports Optical Character Recognition (OCR) which included the capability of full-text recognition. As documents are scanned, the optional OCR engine builds a keyword database allowing you to search on keywords within the document or across multiple documents.
  3. RVI can import the scanned TIFF images you have created using your PC attached scanner, MFD devices or network attached scanners, run them through the OCR engine and convert them to searchable PDFs. This gives you the ability to search for words within the single PDF document.

Finding that needle in a haystack just got a whole lot easier with RVI!

With RVI Document Imaging – Less Paper Means More Green

“Going green”is getting a lot of attention these days. However, many of us tend to assume that we’re too small to make a difference. The reality is that every little contribution helps and it all adds up to something significant.

We only have one planet and its up to each one of us to be environmentally responsible. RVI has been a Green Solution long before the term even existed. And whats wrong with having a product that can improve your business and have a potential impact on the environment at the same time?

Moving from paper documents to digital can save you money and reduce your environmental footprint in three ways:

RVI reduces your consumption of paper, saving thousands of trees every year! Did you know that 30% of paper is consumed in the United States? Driving paper out of the core business process has the immediate impact of reducing the number of trees used.

Consider these general factoids:

  • It takes 20 years to grow one pulp tree that is 50 feet tall with an 8″ diameter.
  • One tree equates to 8,333 sheets of paper (assuming 16.67 reams @ 500 sheets).
  • Each ream of paper (500 sheets) consumes 6% of a single tree.

This does not factor in other supplies such as folders, transport boxes, pre-printed forms, ink/toner cartridges, binders, markers, copy costs and much more.

RVI reduces your document storage requirements which translates to space savings! Fewer paper documents means fewer file cabinets, less floor space for onsite records storage and less real estate required for offsite warehouses and retention services. Not only does this reduce your environmental footprint, but it helps improve your energy effeciency by lowering the need for power, lighting, humidity control and consumption of other facilities necessary to operate every square foot of space that is occupied.

RVI eliminates transporting documents which reduces fuel and carbon emissions! RVI enables digitized documents to be accessed by anyone from anyplace at anytime. And the emergence of distributed scanners at reasonable prices makes it easy to eliminate paper at its point of origin. The need for courier services to move paper between locations is significantly reduced which directly correlates to savings in fuel consumption (barrels of oil) and its associated carbon emisssions.

According to a case study on the AIIM website “…one barrel of oil can produce nine gallons of diesel fuel. Each gallon of diesel fuel burned releases 22.2 pounds of carbon into the atmosphere. Even if you cannot account for exactly how much fuel is consumed in transporting documents, you can certainly understand how quickly these calculations will add up.

The cost of moving electronic information to workers is insignficant as compared to the cost of moving workers to centrally stored documents. Since access is now independant of geography, worker travel time can also be reduced resulting in greater savings in fuel consumption and carbon emissions.

In addition to these very tangible financial and environmental benefits, Go Green initiatives generate good publicity and resonate with the local community. IBM is demonstrating this with it’s current “Smarter Planet” theme and many companies are promoting their efforts on their websites.

Even if you are just a “small player” in your industry, it all adds up.

So whats the best way to get started? Theres no wrong way! Reducing your consumption of paper is a lot like going on a diet. The toughest part is just getting started. The sooner you do, the quicker you will start seeing benefits.

Real Vision Imaging (RVI) = good for your company, good for the planet!

RVI Document Imaging | RVI Viewer Version 8.0 Enhancements

RVI has added several new enhancements to the Version 8.0 Viewer.

In the RVI Viewer preference tab, we have added new switches to enhance the functions of RVI.

General Tab

  • “Display warning when importing files larger than average during drag and drop”. Users can specify the size limit.
  • “If checked, the blocked area will be black, unchecked, it will be white.”Redaction
  • “Use the Adobe Reader plug-in to display PDF files”. If checked, the pdf files will display in the RVI viewer. Unchecked, it will use a different display to view multiple windows of the pdf files and not crash. (Adobe has a known issue with Adobe Reader 8 & 9. It will crash the calling application when it tries to close the open windows when multiple windows are open.)
  • “Backup Drag/Drop files”. Checking this option will move the files into a subdirectory when mulitple users are using a common directory. The viewer will make sure the files are dragged/dropped only once.

Scanner Support Tab

The new option here is “Autodetect Paper in ADF / Change to Flatbed”. Users scanning with a flatbed scanner should check this option. Those users scanning from the ADF tray and may also want to scan something from the flatbed scanner can check this option. Unchecked is the default or normal operation.

Using RVI Document Imaging to Solve Your Customer Service Issues

Problem

  • You can’t find the folder you need because someone has removed it from the file cabinet.
  • You need to find paperwork for a customer that is on the phone and you want to eliminate call backs and voice mail.
  • You want to give your customers internet access to their account information.

Solution

Real Vision Imaging (RVI) gives you the ability to capture, store and organize your documents into a digital filing system that makes them quickly and easily accessible from your business applications. With RVI, you can scan paper documents, import PC documents and files, and capture printed documents and reports.

The documents you need:

  • Are available for retrieval and viewing in the office or over the internet 24/7
  • Can be organized and “stapled” together for quick access
  • Can be attached to emails or faxed immediately to the requestor
  • Are available for viewing over the web using your mobile devices
  • Are available for direct customer access over the internet at no cost to you!

RVI Complete offers all of these features, and much more, as part of our document imaging software solution. are just a few of the advanced features included…they are not sold as add-on modules, and there are no additional licensing or user fees for these features.

The bottom line is that RVI can provide improved employee productivity and a higher level of customer service. Give us a call so we can review other ways that we can help you improve your customer service operations.

Learn how Real Vision Imaging fits easily into the ECM model, providing affordable, user friendly, feature-rich functionality!